Role: Purchasing Executive

Department: Fabrication

Reporting To: Production Manager

Location: Ulu Tiram, Johor

Direct Reports: None

Responsibilities

• Source, select, and negotiate the best purchase packages in terms of quality, price, delivery terms, and supplier performance.
• Expedite purchasing activities for raw materials, consumables, and spare parts to meet production requirements.
• Establish and maintain effective communication with suppliers to ensure reliability, schedule adherence, and timely updates on any changes or delays.
• Coordinate closely with suppliers and internal departments to ensure on-time delivery of materials.
• Control freight costs for import shipments and conduct cost impact analysis before seeking management approval.
• Arrange and monitor local and import shipments, including customs clearance and e-invoicing activities.
• Liaise with the Production Planner to ensure raw material availability aligns with fabrication needs.
• Collaborate with the Warehouse and Logistics teams to maintain optimal delivery and inventory levels.
• Develop and implement purchasing procedures, systems, and efficient monitoring of all open purchase orders.
• Ensure compliance with certified standards, customer-specific requirements, and company policies.
• Prepare and submit monthly purchasing reports and weekly/monthly purchase order updates to management.
• Perform any other tasks or duties as assigned by the superior.

Requirements

• Education: Diploma or Bachelor’s Degree in any field (preferably in Purchasing or Supply Chain Management).
• Languages: Proficient in English and Bahasa Malaysia.
• Technical Skills:
• Proficient in Microsoft Office applications.
• Knowledge of purchasing and inventory management systems.
• Personal Attributes:
• Organized, observant, fast learner, and computer literate.
• Self-motivated, analytical, and detail-oriented with a positive attitude.
• Strong negotiation and coordination skills.
• Able to prioritize tasks effectively and adapt to frequent changes.
• Strong data analysis and decision-making abilities.
• Strategic thinker with awareness of market trends, supply chain risks, and cost factors.
• Experience: Prior experience in purchasing, procurement, or supply chain operations is preferred.