Client Background: A regional non-profit women and young people’s organization

Location: Jalan Scott, Brickfields

Headcount: 1

Tenure: Permanent

Remuneration: RM10,000 – RM12,000

Key Responsibilities:

Financial Planning

·       Develop and supply cash flow projections on a monthly, quarterly and annual basis.

·       Develop annual operational and project budgets in consultation with the Operations Director and the managers.

·       Assist the Operations Director with all proposal budgets.

Financial Management

·       To develop and implement, in collaboration with the OD, mechanisms for monitoring, evaluating and improving financial systems.

·       Ensure the development of accurate and timely, monthly, quarterly, half-yearly and annual financial statements and project financial reports for the management team, programme management team and funders.

·       Ensure purchasing and expenditure approvals adhere to policies (banking, payroll, ledger entry, accounts and other financial matters).

·       Conduct finance and programme team meeting on financial planning and expenditure tracking on a regular basis.

·       Monitor assigned project partners reports, ensure compliance with donor’s and approved budget regularly.

Financial Reporting

·       Oversee and ensure the organization and project audits are completed in timely and satisfactory manner.

·       Ensure financial reports to donors are submitted to OD in an accurate and timely manner.

·       Ensure compliance with donors’ requirements and accounting standards.

·       Report on assigned due diligence to OD

Team Management and Leadership

·       Ensure that high quality financial services are delivered.

·       Provide comprehensive finance section orientation to new members of the finance staff team.

·       Supply regular and frequent supervision and support finance staff to achieve appropriate team goals.

·       Supervision and mentoring the finance officers including orientation, identifying training needs, personnel appraisal and review/updating of their job descriptions.

·       Provide timely and constructive feedback to team members on quality of work.

·       Assist finance staff to develop individual annual work plans.

·       Enable conducive environment for effective self-management and operational management.

·       Set and uphold institutional work culture and create a positive and healthy work environment.

·       Provide support to assigned project partners finance team.

Organisational Development

·       Report regularly to the Operations Director on organization and project partners financial matters and inform the Operations Director of any issues, which are potentially detrimental to the organisation.

·       Contribute to the ARROW management team and assist the Operations Director and Executive Director in the development of the organisation.

·       Assist the Operations Director in personnel recruitment and development of orientation, training and personnel appraisal systems and practices for all staff, and other senior staff when necessary.

·       Ensure organizational and assigned project partners adherence to statutory requirements (legal, corporate and tax).

·       Lead with the Operations Director on resource planning.

·       Provide support and lead to improve the organisation's financial policies and guidelines.

·       Report on the financial reporting section of the Annual Report.

·       Resource the Operations Director by providing relevant information and written reports to assist with decision- making.

·       Respond to requests for technical assistance, consultancy or advice to partners and other stakeholders.

·       Other duties as directed by the Operations Director.

Key Requirements:

• Minimum 5-8 years’ experience in a financial management role ideally with a regional or international organization.
• A minimum of a master's degree or Professional in accountancy.
• 4 years audit experience is compulsory.
• Energetic, flexible, collaborative, proactive, sense of humour; a team leader who can positively and productively impact both strategic and tactical programme initiatives.
• Excellent judgment and creative problem-solving skills including negotiation and conflict resolution skills.
• Strong mentoring, coaching experience to a team with diverse levels of expertise.