Roles and Responsibilities:
- Responsible in managing CEO day-to-day administrative and operational matters.
- Making appointments, travel arrangement, coordinating business schedule, itinerary, minutes of meeting, and general correspondence.
- Assist in organizing of in-house and external events.
- Prepare, compile, coordinate and arrange meeting materials, tools, and facilities for scheduled meetings, appointments, conference, and events. Prepare refreshments and minutes taking as and when required.
- Facilitate communication from CEO to internal and external stakeholders to ensure message are effectively communicated.
- Works closely and effectively with CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Maintaining confidentiality and handling sensitive information with discretion and professionalism.
- Collaborating with cross-functional teams and other departments on special projects as assigned.
- Adapting to changing priorities and managing multiple tasks efficiently in a fast-paced environment.
- Assist with other ad-hoc administration and project requirements as needed.
- Occasionally and willing to outstation travel.
Requirements:
- Candidate must possess a Bachelor's Degree or Diploma in Secretarial Practice, Business Administration, or relevant field.
- At least 3 years working experience as Secretary/Personal Assistant to CEO or Director.
- Good command of spoken and written in English, Bahasa Malaysia and Mandarin.
- Exceptional planning, organizational, problem-solving, time management, and multitasking skills. Detail-oriented with a high level of accuracy.
- Advanced proficiency in office management systems and Microsoft Office Suite.
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Discretion and trustworthiness when handling confidential information.
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Strong people skills and social skills, able to be tactful and diplomatic interacting with different levels of people.
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Ability to work independently and take initiative with sense of urgency, tolerance, and flexibility | |